There’s just not enough hours in the day, we know. That’s why effective time management is essential if you want to be successful, whether in your personal or professional life. If you’re a busy business owner, staying on top of your schedule can be a challenge, amongst the multitude of tasks and responsibilities you undoubtedly have on your plate. But, worry not, we’re sharing our top tips for effective time management.

Prioritise your tasks

To do lists can be overwhelming, particularly when you tick one thing off and add another 10. But, prioritising your tasks can help your list become a little less stressful. Start by prioritising your tasks into urgency and importance, identifying the high-priority items that demand your immediate attention and focus on them first. Any smaller, less demanding tasks can be completed at a later date - or delegated, but more on that later.

Set time blocks

Setting time blocks in your work days can enforce boundaries that you should (hopefully) adhere to, helping you to stay focused and avoid getting sidetracked by distractions. When we say time blocks, these can be determined by how your days go, but our advice would be to allocate certain hours of your day for client meetings, another few hours to tackle that to do list we were talking about, and a few hours a day for working on your business growth. Whilst some people enjoy the chaos of disorganised days, we think time blocks can work wonders.

Utilise productivity tools

We’re very fortunate that in today’s day and age, there is a world of tools at our fingertips to help us with our productivity and organisation. Whether that’s task management tools like Asana, time recording apps such as Toggl, or to do list apps like Todoist. Though many of these apps require paid subscriptions to use them, there are plenty of free options out there if you want to give some a try.

Learn to delegate

Here’s our short sales pitch - virtual assistants can help you to master your time management by taking on tasks that you delegate to them. First, it’ll require you to consider what you could delegate, as there will no doubt be tasks that are better sat with you, but responsibilities such as scheduling, email management, expense and invoice processing, to name a few, can absolutely can be handed over. Delegating tasks can free up more of your time so you can focus on your business growth.

Minimise multitasking

Whilst many of us consider ourselves great multitaskers, the reality is that multitasking can hinder our productivity, resulting in mistakes whilst we flit from one task to another. Try focusing on one task at a time - though you might not feel like you’re achieving as much in the short term, the quality results produced through intense focus can minimise the need to backtrack and correct any errors.


Efficient time management is the cornerstone of success for any business professional. By prioritising tasks, setting time blocks, utilising productivity tools, delegating tasks, and minimising multitasking, you can optimise your time and enhance your productivity.

If you're ready to experience the benefits of seamless support and expert time management, consider hiring a virtual assistant from Executary. Our tailored virtual assistant services are designed to meet your unique needs, allowing you to elevate your real estate business and focus on what truly matters.